Once a Legal entity has been created or imported (see chapter D.9.2 Feature Legal entity: how to create a Legal entity), it can be updated or edited from the (link) Task Panel.
To open a Legal entity, follow these steps:
Go Home
to the Task Panel if you are not already
there.Under Legal entity
, click Update. A
screen comes up with empty windows on the right side and a Query results
pane on the left (below the title bar Navigation) showing all Legal entities (both
official and non official) in your IUCLID installation or the network
you are connected to. The Legal entities are listed in alphabetical
order. Legal entities of "Active trade partners" are shown in bold (see
chapter screenshot below).If you can easily find the desired Legal entity, just double-click it (left mouse button) to open it.
In the case of a large number of Legal entities listed, run a query as described in chapter D.9.3.2 Querying for a Legal entity in the Query results
Note
If the list of Legal Entities does not appear, check the query limit set in the User preference menu (see chapter D.16.5.3 Tab "Query limit": Setting query limits). If the User preference menu cannot be displayed, contact the local IUCLID administrator.
Tip
From each entry in the query results list a context menu can be opened (right mouse click) as shown in the screenshot above. The context menu offers the following commands:
Open
for opening the Legal entity (as an
alternative method to double-click).Print
for printing the Legal entity.Export
for exporting the Legal entity.Active trade partner
for switching the status of the Legal
entity e.g. from active 
to inactive .Delete
for deleting the Legal entity.
In the Query results pane, you can run a query as follows:
Click into the Find / Filter pane
below the Query title bar.Enter the Legal entity name or part of the name for the desired Legal entity. For example "leg" will filter out all Legal entities containing this search string. The more unequivocal the entered text is, the better the search for the desired Legal entity can be narrowed down.
Tip
Do not use * as a wildcard for truncated queries. Just enter any string (even part of the name). Queries are not case-sensitive. For detailed instruction on how to conduct queries in IUCLID, see chapter D.15 Query and search
Once you have found the desired Legal entity, double-click to open it. The user interface changes as the Legal entity section is displayed in the Data entry window together the Information pane.
When a Legal entity has been opened, the data entry window appears. The user interface appearing now is split into the following parts:
Query result pane (see chapter D.9.3.2 Querying for a Legal entity in the Query results)
Data entry window
Information window
The data entry window displayed after creating or opening a Legal entity consists of the following elements:
Title bar indicating the name of the Legal entity.
Data entry screen consisting of data entry fields grouped under four tabs: General information, Identifiers, Contact information and Sites.
Most data entry fields are self-explanatory, based on their labels and values in drop-down lists.
For more detailed guidance, see the following sub-chapters.
Legal entity name: The Legal entity name displayed
in this field is the one previously entered, and is read-only. Nevertheless,
it can be modified, by clicking the Wizard
button 
: a dialogue appears to assist you in performing the
required steps.
Caution
Any change on the Legal entity name will have an impact on all associated data (e.g. Substance, Mixture, Category, Template datasets or Legal entity sites).
Note
If a name that already exists in the database is entered, a warning window comes up to ask for your confirmation. It is possible to proceed nevertheless, but it is strongly recommended not to enter identical Legal entity names in the IUCLID database.
Legal entity type: Select the type of
Company/organisation from the drop-down list. If none of the pre-defined
items applies, select other:. A text field
is then activated next to the list field in which you can enter any free
text. Picklist options: || company || consultant || regulatory authority ||
test house || third party|| university || other:Remarks: Enter any remarks related to the Legal
entity definition.
Repeatable block section:
List any additional name(s) the Legal entity may have in this
repeatable block section. The Add button
causes a new repeatable block to appear in which the
name may be entered.
Add a new block for each name the Legal entity may have, by clicking
the Add button .
If desired, the confidentiality flags may be set (see chapter D.4.5.7 Flags used for filtering data).
Other name: Enter any additional name for the Legal
entity.
This tab is split into three different tables. Enter any information which may help to provide a unique identification for a Legal entity.
Note
These tables are formed of repeatable blocks of fields displayed
in table-view format. Click the Insert row button 
to enter a new identifier.
Table D.1. Legal entity identifier(s)
Flag
| Set the confidentiality/regulatory purpose information. |
Identifier type: | Select one identifier type from the drop-down list. . If none of the pre-defined items applies, select other:. A text field is then activated next to the list field in which you can enter any free text. Picklist options: || DUNS || VAT || other: || |
ID
| Insert the unique identification code (e.g. the DUNS number). |
Remarks
| If necessary, provide any additional comments here. |
Table D.2. Regulatory programme identifier(s)
Flag
| Set the confidentiality/regulatory purpose information. |
Regulatory programme: | Select one regulatory programme from the drop-down list. . If none of the pre-defined items applies, select other:. A text field is then activated next to the list field in which you can enter any free text. Picklist options: || OECD || EU REACH || US EPA || EU Biocides || other: || |
ID
| Enter the unique identification number distributed by the regulatory programme (e.g. the REACH registration number). |
Remarks
| If necessary, provide any additional comments here. |
Table D.3. Other IT system identifier(s)
Flag
| Set the confidentiality/regulatory purpose information. |
It System
| Enter the IT system name (e.g. IUCLID 4). |
ID
| Enter the identification number provided by the IT system (e.g. IUCLID 4 pin number). |
Remarks
| If necessary, provide any additional comments here. |
The Contact information tab is similar to an address book. It consists of two different addresses:
That of the Legal entity and
The contact information of the Legal entity's contact person(s).
Note
IUCLID offers the possibility to enter contact information at different levels. In case of official Legal entities, the contact information in this section should correspond to the one provided at the IUCLID web site and should be valid for all data/datasets associated to the Legal entity. It is however possible to enter more specific contact information related to each substance or mixture owned by the Legal entity in the Substance or Mixture dataset itself.
Address
Flags: Set the confidentiality/regulatory
purpose information for the address.
Address:
Enter the address of the Legal entity (e.g. Umkomaas Road 28).
Address: Use
this second address line, if necessary.
Postal code
: Enter the postal code (e.g. 01234).
Town: Enter
the town.
Region/State:
Enter the Region/State of the Legal entity.
Country:
Select the country in which the Legal entity is located from the drop-down
list. If none of the pre-defined items applies, select other:. A text field is then activated next to the
list field in which you can enter any free text.
Phone: Enter the phone number of the Legal entity
(e.g. +39 123 456789).
Fax: Enter the fax number of the Legal entity (e.g.
+39 123 456789).
E-mail: Enter a valid e-mail address for the Legal
entity (e.g. Le.name@legalentity.eu).
Web site: Enter the Legal entity web site address
(e.g. www.legalentity.eu).
Person Flags: Set the confidentiality/regulatory
purpose information for each contact person.
Organisation: Enter the Legal entity name - this is
useful in situations in which the Legal entity contact person actually works
for a different company (service provider, mother company, subsidiary
etc.).
Department: Enter the department in which the
contact person works (e.g. Scientific Department).
Title: Enter the title of the contact person (e.g.
Mr.).
First name: Enter the first name of the contact
person (e.g. Henri).
Last name: Enter the last name of the contact
person (e.g. Smith).
Phone: Enter the phone number of the contact person
(e.g. +39 123 456789).
Mobile: Enter the mobile phone number of the
contact person.
Fax: Enter the fax number of the contact person
(e.g. +39 123 456789), if available.
E-mail: Enter a valid e-mail for the contact person
(e.g. henri.smith@legalentity.it).
Address: Enter the address of the Legal entity
Address. Use this second address line, if necessary.
Postal code: Enter the postal code (e.g.
01234).
Town: Enter the Town.
Region/State: Enter the Region/State.
Country: Select the country in which the Legal
entity is located from the drop-down list. If none of the pre-defined items
applies, select other:. A text field is then
activated next to the list field in which you can enter any free
text.
Remarks: If necessary, provide any additional
comments here.
The Sites tab lists all Legal entity
sites that are assigned to the Legal entity. The information is read-only.
Select a site (left click mouse) and click the Goto button 
to display and update all available information for
this Legal entity site.
Note
The Site information is created and updated by clicking the
New or Update under Legal entity site 
in the Task Panel.